Privacy policy.

Effective Date: January 1, 2024

Societas Republicae values your trust and is committed to safeguarding your personal information. This Privacy Policy outlines how we collect, use, protect, and store the information you provide when using our website, services, and forms.

By using our services, you agree to the practices described below.

1. Information We Collect

When you engage with Societas Republicae—such as by making a purchase, submitting a document, or contacting us—we may collect the following types of information:

Personal Information

  • Full name

  • Email address

  • Mailing address (for shipping or certified copies)

  • Phone number (optional)

  • Payment details (via secure third-party processor)

Document Data

  • The documents you upload (e.g., declarations, affidavits, trusts)

  • Submission form responses

  • Record type, document title, and page count

Technical Information

  • IP address

  • Browser type

  • Device type

  • Referring website (if applicable)

We do not collect or store sensitive financial data (e.g., credit card numbers). All payments are securely processed through Stripe or PayPal.

2. How We Use Your Information

We use the information you provide to:

  • Process and archive your document(s)

  • Issue Certificates of Filing

  • Deliver certified copies by email or mail

  • Provide customer support

  • Confirm payments and generate order records

  • Improve our website experience and services

  • Respond to legal inquiries, if required by law

We do not use your information for advertising or sell it to third parties.

3. Document Confidentiality

All submitted documents are treated as confidential unless you provide explicit written consent for public release or acknowledgment. Your records are:

  • Archived in a secure digital format

  • Accessible only by designated team members for processing

  • Never shared, sold, or distributed to outside organizations

We will never publish, reproduce, or share the content of your submissions without consent, except when legally required to comply with court orders or official investigations.

4. Data Security

We take reasonable steps to protect your information using:

  • SSL encryption

  • Secure form submissions

  • Restricted access to archival systems

  • Password-protected storage and third-party cloud security (e.g., Google Workspace, Dropbox with 2FA)

While we strive for secure handling, no digital storage method is 100% infallible. By using our services, you acknowledge the inherent risk of online data transmission.

5. Cookies and Tracking

We may use basic cookies or analytics tools (such as Google Analytics) to monitor site performance, track page views, and improve user experience. These cookies do not collect personally identifiable information.

You may disable cookies through your browser settings at any time.

6. Third-Party Services

We work with trusted providers to operate our services, such as:

  • Squarespace (website hosting and form handling)

  • Stripe and PayPal (payment processing)

  • Google Workspace (email communication and recordkeeping)

These providers have their own privacy policies and are not governed by ours. We only share the minimum required data necessary to complete transactions or communication.

7. Your Rights

You may contact us at any time to:

  • Request access to your data

  • Ask us to delete or correct your information

  • Withdraw consent for us to process your data

To make a request, email us at:
📧 support@societasrepublicae.com

8. Changes to This Policy

We may update this Privacy Policy as our services evolve. Any changes will be posted on this page with a new effective date. Continued use of our services constitutes acceptance of the updated terms.

9. Contact Us

If you have questions or concerns about this Privacy Policy, please contact:

Societas Republicae
📧 Email: support@societasrepublicae.com