Frequently Asked Questions

Welcome to the Societas Republicae FAQ. Below you’ll find answers to the most common questions about our filing process, services, and policies.

🔹 What is Societas Republicae?

Societas Republicae is a civic archival platform dedicated to the preservation of public and personal records. We offer filing services for heirship documents, declarations, land records, trusts, and other significant personal or community documentation. Our mission is to provide secure, dignified recordkeeping outside of government delay or instability.

🔹 Is this a legal filing service?

We are not a court, government agency, or sovereign entity. We do not issue legal rulings or perform state-level document registration. Instead, we act in the historical tradition of civic archives—offering structured preservation, documentation, and acknowledgment of your records through our filing system and certified archival process.

🔹 What types of documents can I file?

You may file:

  • Heirship Affidavits

  • Land History & Conveyance Records

  • Personal or Community Declarations

  • Family Trust & Estate Documentation

  • Historical or Ancestral Records

  • Letters of Intent & Legacy Narratives

  • Injunctions & Cease-and-Desist Notices

  • Public Notices of Action or Intent

All documents must be submitted in finalized form (preferably PDF) and will be reviewed for archival quality.

🔹 How do I file a document?

  1. Choose your filing package on our Services Page

  2. Complete payment through our secure checkout

  3. After purchase, you'll be directed to our Document Submission Form

  4. Fill out the form and upload your file

  5. Your record will be processed, assigned a Record Number, and certified accordingly

For full steps, visit our How to File page.

🔹 What is a Certificate of Filing?

A Certificate of Filing is an official document issued by Societas Republicae confirming that we have received, processed, and archived your record. It includes:

  • Your document title

  • Record Number

  • Filing date

  • Archivist's signature and seal
    You’ll receive this certificate as a PDF by email and optionally by mail (if a certified copy was requested).

🔹 Can I receive a certified hard copy?

Yes. We offer certified copies by mail for an additional fee based on page count and shipping type. These copies are printed on archival paper, stamped with our seal, and prepared with care. See pricing on our Certified Copy Request page.

🔹 What happens after I submit?

You will receive:

  • A confirmation email within 2–3 business days

  • A digital Certificate of Filing once processed

  • A tracking number (if a physical copy was ordered)

If there are any issues or clarifications needed, we’ll contact you via the email you provided.

🔹 Is my information secure?

Yes. All documents and personal information are handled with strict confidentiality and stored in a secure digital archive. We never sell or share your information. Your records remain your property—we simply preserve and confirm their existence.

🔹 Can I edit or remove a record after filing?

Once a document is filed and a Record Number has been issued, it becomes part of our archive and cannot be edited. However, you may file a supplemental correction document or request an addendum through a new submission.

🔹 How do I contact support?

You can reach us at:
📧 support@societasrepublicae.com
For document-related inquiries:
📧 records@societasrepublicae.com

We respond to most messages within 1–2 business days.